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In a world of ever-changing technology, directors are looking for ways to run more effective board meetings. Instead of relying on paper-based lead methods and traditional methods, they are switching to software for managing boards that gives access to digital documents and allows members to collaborate via the cloud. This allows for the review of meeting documents prior to the event. This can also help free time during the meeting.
The best software for general board meetings allows participants to discuss and back up their points of view using the exact passages that are being mentioned. This way, there is no confusion over what the meaning is. This permits important administrative discussions to occur outside of the meeting so that they don’t consume valuable time at the event.
Another important feature of board portal software is the ability to create a consolidated agenda with all relevant reports and documents included. This allows the meeting start in the manner it was planned, and stops concerns from being raised or issues not being addressed.
It is also helpful when the software allows printer-friendly formatting of all documents. It is important to note that some directors prefer printing their copies of documents for a variety of reasons, ranging from personal preference to an intolerance of working in front of screens for long periods.
Many of the top software for board meetings providers offer versions of their apps that are optimized for tablet, desktop and mobile devices, so that meeting attendees can review agendas both off and online. Some will allow users to make annotations within the app.